Office of the Chief Justice: Admin Clerks - Entry level Jobs

The Office of the Chief Justice invites unemployed youth to apply for the following Government entry level Jobs / positions.

Job level: Grade 12 / Junior / Entry level SA Government Jobs

The following entry level job opportunities are open for applications:

Administration Clerk 

Location: Gauteng Provincial Service Centre: Johannesburg

Reference No: 2024/41/OCJ

Salary: R216 417 - R254 928 per annum (Level 05)

Requirements: Grade 12 / Matric certificate.

Advantageous: 1 year relevant experience will be an added advantage.

Duties: Render clerical support services within the component. Record, organise, store capture and retrieve correspondence and data. Update registers and statistics, handle routine enquiries, make photocopies and receive/send mails. Distribute documents/packages to various stakeholders as required. Attend to all stakeholders’ enquiries and correspondences. Ensure proper filing and safekeeping of all court records. Type letters and other correspondence. Perform variety of routine duties that are related to the activities of the Department.

Administration Clerk: DCRS

Location: KwaZulu Natal Division of The High Court, Pietermaritzburg

Reference No: 2024/36/OCJ

Salary: R216 417 - R254 928 per annum (Level 05)

Requirements: Matric Certificate or equivalent qualification. 

Advantageous: Experience in operating a recording machine and administration functions in a court environment will be an added advantage

Duties: Operate the recording machine and recording of court proceedings ensure integrity of such documents. Preparing and setting up the recording machine and make sure that the recording machine and microphones is functioning properly. Report all malfunctions on the machine. Make sure the recording is on before court starts. Make sure all voices are audible. Exporting cases. Downloading proceedings on RW-CD. Keep record of all the requests made for transcription and record time spent in court per case

Administration Clerk

Location: KwaZulu Natal Division of The High Court, Durban

Reference No: 2024/37/OCJ

Salary: R216 417 - R254 928 per annum (Level 05)

Requirements: Matric Certificate or equivalent qualification. A valid driver’s licence

Advantageous: Experience in Clerical/ administration functions relating to Finance, SCM and Asset Management and knowledge of basic financial operating systems (PERSAL, BAS, JYP etc.) will be an added advantage.

Knowledge: Relevant experience in Provisioning Administration/Supply Chain Management and Financial Management, demonstrate a sound understanding of the PFMA, Treasury Regulations, PPPFA, supply Chain Management Guidelines and other related prescripts. Knowledge of the Public Sector procurement process, rules and regulations. Basic knowledge of financial functions, practices as well as the ability to capture data, operate computer and collate financial statistics

Duties: Keep and update all records on the asset register, Bar code all newly acquired assets, conduct quarterly asset verification and ensure that assets in the register matches the condition and existence, Identify assts for disposal and facilitate the transfer thereof, perform reconciliation of JYP and BAS asset register, Update records of leases on assets and maintain copies for audit purposes, report and follow up on losses reported to Legal Liability and update asset register according to asset status. Facilitate the movements of assets, update of inventory lists and assets register, compile daily, weekly and monthly statistics, Handle internal and external enquiries

Registrar’s Clerk: Case Flow

Location: Western Cape Division of The High Court: Cape Town

Reference No: 2024/38/OCJ

Salary: R216 417 - R254 928 per annum (Level 05)

Requirements: Matric certificate and para-legal qualification, Two (2) years administration experience preferably in a court environment.

Advantageous: Experience in general legal administration, A valid driver’s licence

Knowledge: Knowledge of the Rules of the High Court. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements

Duties: Render support services to case flow management, Filing of civil process, Render counter services; Act as liaison between Judges and Legal Practitioners; Attend and oversee to general public queries; Rendering of efficient and effective support services to court; Attend telephone and / electronic official queries/ correspondence; Manual data collection, capturing, monitoring and control; Provide administrative support in Registrar’s office(general office and case flow management);Provide any administrative support as required by the Judiciary, Chief Registrar, Court Manager and/or supervisor; and Assist in the filing and safekeeping of the recorded cases,

Administration Clerk (DCRS)

Location: Western Cape Division of The High Court: Cape Town

Reference No: 2024/39/OCJ

Salary: R216 417 - R254 928 per annum (Level 05)

Requirements: Matric certificate or equivalent qualification. Appropriate experience in general administration or court related functions with regard to court recordings and / or case flow management. Drivers licence

Duties: Test and operate court recordings equipment and ensure the safekeeping and maintenance thereof; Record court proceedings; Provide administrative and case flow management support in general to the court as required by the Judiciary, Chief Registrar. Court Manager and/ or Supervisor.

Administration Clerk 

Location: Western Cape Division of The High Court: Cape Town

Reference No: 2024/40/OCJ

Salary: R216 417 - R254 928 per annum (Level 05)

Requirements: Matric Certificate with Accounting as a passed subject, A national Diploma in Accounting/Financial Management or equivalent qualification

Advantageous: A valid Driver’s License and one-year experience in finance will be an added advantage

Knowledge: Technical competencies: Public Finance Management Act (PFMA), Treasury Regulations, Knowledge of travel subsistence, Basic Accounting System (BAS). The applicant must be computer literate especially in MS Excel and MS Office. People with disability are encouraged to apply

Duties: Process the payment of creditors, administer the collection of revenue, conduct payroll administration and pay claims, administer petty cash, Prepare and process payment of S&T claims for Judges and Officials, prepare manual requisitions and capture on JYP, Receive and record all invoices within 30 days.

Administration Clerk: CRT

Location: North West Division Of The High Court

Reference No: 2024/42/OCJ

Salary: R216 417 - R254 928 per annum (Level 05)

Requirements: Matric certificate or equivalent qualification. A minimum of one-year relevant experience. A valid Driver’s license

Duties: Perform digital recording of court proceedings locally and at circuit courts, and ensure integrity of such documents. Maintenance of criminal record books and charge sheets, writing and tracing of summonses and writing of witness fees book. Completion and issuing of committal warrant of arrest. Provide administrative support in general court and case flow management. Completion of case documents (charge sheet) and other court documents. Document scanning and data capturing. Provide any other administrative support as required by the judiciary, court manager and or supervisor.

Administration Clerk: DCRS

Location: KZN Division of The High Court: Pietermaritzburg

Reference No: 2024/43/OCJ

Salary: R216 417 - R254 928 per annum (Level 05)

Requirements: Matric certificate equivalent qualification.

Advantageous: Experience in operating a recording machine and administration functions in a court environment will be an added advantage.

Knowledge: Computer literacy (MS Office). Good administration and organisational skills

Duties: Operate the recording machine and recording of court proceedings ensure integrity of such documents. Preparing and setting up the recording machine and make sure that the recording machine and microphones is functioning properly. Report all malfunctions on the machine. Make sure the recording is on before court starts. Make sure all voices are audible. Exporting cases. Downloading proceedings on RW-CD. Keep record of all the requests made for transcription and record time spent in court per case. Document scanning and data capturing. Provide any other administrative support as required by the Judiciary, Court Manager and/or supervisor

Typist

Location: North West Division Of The High Court

Reference No: 2024/44/OCJ

Salary: R183 279 - R215 892 per annum (Level 04)

Requirements: Matric certificate or equivalent qualification. A minimum typing speed of 35 wpm.

Advantageous: A valid Driver’s license will serve as an advantage

Knowledge: Computer literacy (MS Office). Good administration and organisational skills

Duties: Typing of appeals, reviews, reports, minutes, circulars, notice of set downs, witness statements, taxing master reports, affidavits, memorandums and court orders. Relief administrative personnel where necessary. Filling, opening files and making appointments. Dealing with public queries and other administrative duties.

Skills and Competencies:

• Computer literacy (MS Office).
• Good communication skills (written and verbal).
• Good administration and organisational skills.
• Customer service skills and ability to work under pressure.
• Good interpersonal and public relation skills.