Department of Community Safety: Entry Level Administration Clerk

The Department of Community Safety invites unemployed youth to apply for the following Government entry level Job / position.

Position Title / Name: Administration Clerk - Traffic Management Corridor Coordination

Reference No: REFS/021947

Stitpend: R216 417.00 per annum plus service benefits

Location: Merafong Regional Office - Carletonville, Gauteng

Job level: Grade 12 / Junior / Entry level SA Government Jobs

Responsibilities:

• Record, organize, store, capture and retrieve correspondence and data. update registers and statistics.
• Handle routine enquiries.
• Make photocopies, receive and send emails.
• Distribute documents/packages to various stakeholders.
• Keep and maintain the filling system for the component.
• Type letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing documents register of component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Maintain a leave register for the component.
• Keep and maintain personal records in the component.
• Keep and maintain attendance register of the component.
• Arrange travelling and accommodation.
• Capture and update expenditure in component.
• Check correctness of subsistence and travel claims of the officials and submit to manager for approval.
• Handle telephone account and petty cash for the component.
• Implement internal controls Assist and update asset registers.
• Capturing AARTO/ face value documents (Issuing of GP733, J534): Request AARTO books from regions.
• Receiving pocket books issued to officers.
• Register the issuance to e-natis.
• Receive the tickets.
• Check the correctness of information captured on each ticket.
• Capture the infringement on e-natis.
• Compile monthly reports.
• Filling of documents.
• Assist in photocopying and faxing of documents: Official will be responsible for making most of the copies and faxing documents to relevant role players.
• Assist the asset control manages in the updating of inventories.
• Attend other general admin duties delegated by superiors.

Requirements:

• Grade 12 or NQF Level 5,
• No criminal record or cases pending against you.

Advantageous: 1 year working experience in Administration Services will be an added advantage.

Knowledge and Skills:

• Knowledge of a limited range of work procedures and elementary clerical duties basic financial procedures.
• Computer literacy (Work, Excel etc.)
• Knowledge of statistics, procurement directives and procedures, reporting procedures, planning and organizing skills, administration procedures relating to specific working environment including norms and standards, data capturing, manage a specific line of supplies in a store, handle HR matters (Basic HR Matters such as what resources are available, what training are available, following labour relations practices/guidelines, good communication skills, planning and organizing.