Department of Defence (DOD): Entry level Secretary

The Department of Defence invites unemployed youth to apply for the following Government entry level Jobs / positions.

Job level: Grade 12 / Junior / Entry level SA Government Jobs

Position Title: Secretary

Salary: R228 321 – R268 950 per annum (Level 05)

Locations & Reference Numbers:

• Defence Works Formation, Eco-Origin Office Park, Centurion - Ref No: LOGDIV/01/40/25/A17 
• DOD Logistics Support Formation, TEK Base, Lyttleton - Ref No: LOGDIV/01/40/25/B18
• DOD Main Ordnance Sub Depot Durban, Mobeni East, Durban - Ref No: LOGDIV/01/40/25/C19
• DOD Main Ordnance Sub Depot Wallmannsthal - Ref No: LOGDIV/01/40/25/D20
• Logistics Division, Pretoria - Ref No: LOGDIV/01/40/25/E21
• Works Maintenance Unit Eastern Cape, Port Elizabeth - Ref No: LOGDIV/01/40/25/F22
• Works Maintenance Unit KwaZulu Natal, Durban - Ref No: LOGDIV/01/40/25/G23
• Works Maintenance Unit Limpopo, Polokwane - Ref No: LOGDIV/01/40/25/H24
• Works Maintenance Unit Mpumalanga, Nelspruit - Ref No: LOGDIV/01/40/25/I25
• Works Maintenance Unit Northern Cape, Diskobolos, Kimberley - Ref No: LOGDIV/01/40/25/J26
• Works Maintenance Unit North West, Potchefstrrom - Ref No: LOGDIV/01/40/25/K27
• Works Maintenance Unit Western Cape, Cape Town - Ref No: LOGDIV/01/40/25/L28

Responsibilities:

• The successful candidate will provide a secretarial support service to the Director.
• Arrange appointments and meetings.
• Manage the Director diary. Receive telephone calls and refer to the correct role player.
• Provide secretarial functions in board meetings.
• Write/type documents, memorandums, letters and reports according to CSW.
• Take minutes during meetings.
• Handle classified files and documents.
• Schedule meetings and events for the Director.
• Process travel and subsistence advances and claims for the Director.
• Make travelling arrangements.
• Book venues for meetings and events.
• Organize refreshments and set up schedules for meetings and events.
• Prepare all relevant documents for meetings.
• Receive and record correspondence.
• Operate office equipment.
• Keep updated with policies and procedures.
• Coordinate logistical arrangements for visitors.
• Scrutinize documents to determine action/information/other documents required.
• Create and maintain an effective filing system.
• Order stationery. Make Photostats copies, scan or e-mail documentation as directed.
• Receive and transmit messages for the Director.
• Liaison with Internal with Internal staff and external stakeholders on behalf of the office.

Requirements:

• A Grade 12 Certificate (NQF Level 4) or equivalent.
• No prior experience required.

Skills and Competencies:

• The successful candidate must be bilingual, Computer Literate, have verbal and written communication.
• Proficient in all MS office packages.
• Management and negotiation abilities.
• Time management and Interpersonal skills.
• Telephone etiquette.
• Problem solving skills.
• Interpersonal proficiency.
• Financial and Personnel management.
• Ability to communicate effectively in English (written and verbal).
• Analytical and innovative thinking ability as well as problem solving skills.
• Excellent interpersonal skills.
• Sound organizational skills.
• High level of reliability.
• Ability to act with tact and discretion.