Department of Defence: Entry Level Secretary

The Department Of Defence invites unemployed youth to apply for the following Government entry level Jobs / positions.

Position Title: Secretary

Job level: Grade 12 / Junior / Entry level SA Government Jobs

Salary: R176 372 per annum (Level 05)

Reference No: HRSDP/35/22/01

Responsibilities:

• Provide a secretarial support service.
• Record appointments and events and manage the Chief Director’s diary. Manage telephone calls.
• Develop and maintain a sound document register and management system.
• Manage the Office’s Telephone accounts.
• Arrange, provide support and secretariat functions in meetings including agenda, minutes, supporting documents and refreshments.
• Write/type documents, memorandums, letters and reports.
• Handle classified files and documents with discretion.
• Process the travel and subsistence claims for the Chief Director.
• Maintain and enhance the Office’s filing system. Organise official & social functions.
• Assist with procurement functions.
• Receive and manage visitors to the Office

Requirements:

• Grade 12/Matric certificate.
• Secretarial / Admin practices experience will be an advantage.

Skills and Competencies:

• Computer literate,
• Good Knowledge of MS Word, Excel and Power Point.
• Typing skills,
• communication skills (written and verbal).
• Good interpersonal skills.
• Analytical and innovative thinking as well as problem solving skills.
• The ability to operate office machines (Fax, Scanner, Photocopier, etc.).
• Sound organisational skills.
• High level of reliability,
• Ability to act with tact and discretion,
• Good telephone etiquette skills.
• Good people skills, excellent secretarial skills.