Department of Defence: Entry Level Admin Clerks

The Department Of Defence invites unemployed youth to apply for the following Government entry level Jobs / positions.

Job level: Grade 12 / Junior / Entry level SA Government Jobs

The following entry level job opportunities are open for applications:

Administration Clerk: Production 

Location: Erasmuskloof, Pretoria.

Reference No: DEFRES/15/19/25/01

Salary: R228 321 – R268 950 per annum (Level 05)

Requirements: Grade 12 (NQF Level 4) or equivalent.

Knowledge: Background on the Reserves will be an advantage. Special requirements (skills needed): Computer literacy; Knowledge of programmes like Dreamweaver, Fireworks, Photoshop, Word, Excel and PowerPoint). Ability to communicate effectively (written and verbal). Analytical, Problem solving skills, Co-ordination, Planning and Organising skills. Good interpersonal skills and able to work independently

Duties: Render general clerical support services such as; record, organize, store, capture and retrieve correspondence and data. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Execute all the website responsibility. Manage and update the internet and intranet of the Def Res Div. Provide supply chain clerical support services; liaise with internal and external stakeholders in relation to procurement of goods and services with regards to catering. Obtain quotations and complete procurement forms to purchase office supplies. Keep and maintain asset register of the office. Provide Secretarial duties; type letters and/or other correspondence when required. Keep and maintain incoming and outgoing document register of the office.

Administration Clerk: Production 

Location: Regional Office Northern Cape (Kimberley).

Reference No: DEFRES/15/19/25/02

Salary: R228 321 – R268 950 per annum (Level 05)

Requirements: Grade 12 (NQF Level 4) or equivalent.

Knowledge: Background on the Reserves will be an advantage. Special requirements (skills needed): Computer literate (MS Word, Excel and Power point). Ability to communicate effectively (written and verbal). Analytical, Problem solving skills, Co-ordination, Planning and Organising skills. Good interpersonal skills and able to work independently.

Duties: Render general clerical support services such as; record, organize, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain filing system of the office. Type letters and/or other correspondence when required. Keep and maintain incoming and outgoing document register of the office. Provide supply chain clerical support services; liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations and complete procurement forms to purchase office supplies. Control office stationery stock. Keep and maintain asset register of the office. Provide personnel administration clerical support service; maintain leave register. Keep and maintain personnel records and attendance register. Arrange travelling and accommodation. Provide financial administration support service; capture and update expenditure.

Senior Secretary Grade II

Location: Armscor Building, Erasmuskloof, Pretoria

Reference No: DETDSI /17/19/25

Salary: R228 321 – R268 950 per annum (Level 05)

Requirements: Grade 12(NQF Level 4) or equivalent. Experience in the Administration/Secretarial and an appropriate academic qualifications in the field will be an advantage.

Knowledge: Language skills and the ability to communicate well with people from different levels. Knowledge of MS Word, Excel, Power point and Lotus note. Typing skills. Ability to operate office equipment (fax, scanner, photocopies and internet). Good interpersonal skills and organising skills. Higher levels of professionalism and reliability. Ability to act with tact and discretion. Good telephone etiquette. Self-motivated and flexible. The successful candidate will be required to obtain a Security Clearance within a year of employment.

Duties: : Provide secretarial and clerical support to the Directorate. Receive telephone calls and refers the calls to the correct role players. Operate office equipment like fax machines and photocopiers. Coordinate all travel and related logistical arrangements for the Director. Compile and submit subsistence and travel (S&T) claim. Arrange meetings and events for the Director. Identify venues, invites role player, organises refreshments and sets up schedules for meetings and events. Record basic minutes of the meetings of the Director. Draft routine correspondence and reports. Establish and maintain filing system in the Directorate. Manage incoming and outgoing documents.